Sarkari Yojana
AICTE Grant for Organizing Conference
About AICTE Grant for Organizing Conference
AICTE’s Grant for Organizing Conference (GOC), run through the Department of Higher Education (DoHE), exists to bring together academicians and experts from across India and abroad to trade knowledge, experience, and research findings — giving participants from academic and research institutions a deeper look at their subjects and fresher insights.
Supported Areas
Artificial Intelligence, Machine Learning and Data Sciences, Green Technologies, Robotics and Mechatronics, Blockchain, Cyber Security, Quantum Computing, the Internet of Things (IoT), Electric and Hybrid Mobility, Smart Cities, Renewable Energy, Climate Change Entrepreneurship, Innovation in Hospitality, Leadership Development, Sustainable Food Sourcing, Waste Management, Defense Technology, Public Policy, Corporate Social Responsibility (CSR), and other emerging technologies AICTE identifies.
Scheme Overview
Central Government
Ministry of Education
All India Council For Technical Education (AICTE)
Institution
Scheme Details
Eligibility Requirements
To qualify for AICTE Grant for Organizing Conference, applicants must satisfy the following conditions:
General Eligibility
The applicant institution must hold AICTE approval
The applicant institution must hold AICTE approval.
It must have existed for at least 8…
It must have existed for at least 8 years.
It should organise conferences within approved technical or…
It should organise conferences within approved technical or management disciplines.
Preferably, its departments should carry National Board of…
Preferably, its departments should carry National Board of Accreditation (NBA) accreditation.
It must have in-house expertise relevant to the…
It must have in-house expertise relevant to the proposed conference theme.
It should invite overseas participants for international conferences
It should invite overseas participants for international conferences.
It should line up at least 3 eminent…
It should line up at least 3 eminent national or international experts as keynote speakers.
Conferences must run for at least 2 days
Conferences must run for at least 2 days.
It should maintain a dedicated conference webpage
It should maintain a dedicated conference webpage. Eligibility of Coordinator
Must be a full-time regular Associate Professor, Professor,…
Must be a full-time regular Associate Professor, Professor, or senior faculty member.
Must have at least 10 years of teaching…
Must have at least 10 years of teaching and research experience.
Must have research publications to their name
Must have research publications to their name.
Must have organised
Must have organised:
At least 3 conferences, for international conference applications
At least 1 conference, for national conference applications
Eligibility of Co-Coordinator
The institution must name a co-coordinator
The institution must name a co-coordinator.
The co-coordinator must have at least 7 years…
The co-coordinator must have at least 7 years of teaching and research experience.
The co-coordinator must have organised at least 1…
The co-coordinator must have organised at least 1 conference, for international conference applications.
Benefits Provided
AICTE Grant for Organizing Conference provides the following benefits to eligible applicants:
Financial Assistance
Category A Conferences
Assistance equals one-third of the total conference expenditure.
Capped at ₹3,00,000.
Applies to conferences in AICTE's pre-defined themes.
Category B Conferences
Assistance equals one-third of the total conference expenditure.
Capped at ₹2,00,000.
Applies to conferences in:
Emerging areas
Emerging areas
Core engineering and technical disciplines
Core engineering and technical disciplines
Management and hotel management
Management and hotel management
Multi-disciplinary, interdisciplinary, cross-disciplinary, and trans-disciplinary areas Conditions -…
Multi-disciplinary, interdisciplinary, cross-disciplinary, and trans-disciplinary areas
Conditions
The conference must run at least 2 days.
At least 3 eminent experts must speak as keynotes.
At least 15% of participants should come from other states.
Papers from the host institution can't exceed 10% of the total.
The approved conference must happen within 12 months of sanction.
An institution can receive this grant only once every 2 years.
The AICTE logo must appear on all conference materials and venue displays.
Funds can't be used for anything besides the approved conference.
Mode of Disbursement
Paid as reimbursement after the conference concludes successfully.
Released to the institution once required documents are submitted and verified.
A one-time payment per approved conference.
The sanctioned conference must take place within 12 months of the sanction letter.
Documents Required
Applicants should keep the following documents ready before starting the application:
Documents to Upload on the AICTE Portal On Receipt of the Sanction Letter: An Acceptance Letter stating the conference dates, signed and sealed by the Coordinator and Head of the Institution, submitted within 15 days of the Offer Letter, along with the proforma for Government of India permission/clearance to organise an international conference. After the Conference: The institute must complete the Report on the AICTE portal and upload:
A copy of the conference proceedings
A copy of the conference proceedings.
Feedback from participants
Feedback from participants.
Geotagged photographs of the conference (up to 15)
Geotagged photographs of the conference (up to 15). Documents to Submit After the Conference:
A Statement of Accounts and Expenditure in the…
A Statement of Accounts and Expenditure in the prescribed format, audited by a Chartered Accountant for private institutions, or by the Finance/Accounts Officer for government/government-aided institutions.
Supporting bills/documents for expenses incurred, attested by the…
Supporting bills/documents for expenses incurred, attested by the Head of the Institute.
A soft copy of the final report submitted…
A soft copy of the final report submitted on the portal (as noted above). Note: AICTE may withhold funding under the institute's other schemes if the project isn't closed out with these documents within 30 days of the conference.
How to Apply
Online Application
Applicants can apply for AICTE Grant for Organizing Conference through the online application process outlined below.
AICTE Portal Login
Application Portal: Open Application Portal ↗
Go to the AICTE website, https://www.aicte-india.org
Go to the AICTE website, https://www.aicte-india.org.
Click “Web Portal Login.”
Click “Web Portal Login.”
Sign in with the credentials AICTE issued
Sign in with the credentials AICTE issued.
Once logged in, the institute's home page appears
Once logged in, the institute's home page appears. AQIS Application
After logging in, click the “AICTE Quality Improvement…
After logging in, click the “AICTE Quality Improvement Schemes (Financially Funded Scheme)” icon to reach the AQIS application screen.
The institute's AQIS application page opens
The institute's AQIS application page opens.
Click “AQIS Application - Institute Details.”
Click “AQIS Application - Institute Details.”
Institute and bank details auto-fill under “AQIS Application…
Institute and bank details auto-fill under “AQIS Application – Institute Details” — check and update as needed. Note: 1) The bank account must be a savings account. 2) The account holder's name shouldn't be a personal name.
Tick the declaration box, then click “Save Bank…
Tick the declaration box, then click “Save Bank Details.”
Click “Confirm Bank Details” to lock in what…
Click “Confirm Bank Details” to lock in what you entered.
If anything's incorrect, click Cancel to re-edit; otherwise…
If anything's incorrect, click Cancel to re-edit; otherwise click OK to confirm. Note: Once “OK” is clicked, the institute and bank details become read-only.
Click “All AQIS Application Information.”
Click “All AQIS Application Information.”
Click “Download Mandate Form” and “Download Declaration Certificate.”
Click “Download Mandate Form” and “Download Declaration Certificate.”
Click “AQIS Document Attachment.”
Click “AQIS Document Attachment.”
Click the new-record button
Click the new-record button.
After attaching the Mandate Form, click the save…
After attaching the Mandate Form, click the save button. Note: Attach the verified Bank Mandate Form as a scanned PDF (max 10 MB). Application for 'Grant for Organising Conference' Initiating a New Application
Once the mandate form is uploaded, click “All…
Once the mandate form is uploaded, click “All AQIS Application Information.”
Click the new-record button
Click the new-record button.
From the AQIS Schemes dropdown, select “GOC –…
From the AQIS Schemes dropdown, select “GOC – Grant for Organising Conference.”
Click the AQIS Application ID
Click the AQIS Application ID.
This opens the AQIS Detail Application for GOC
This opens the AQIS Detail Application for GOC. Section A: Coordinator/PI/Applicant Details
Click Coordinator/PI/Applicant Details
Click Coordinator/PI/Applicant Details.
Answer “Has the Institute been sanctioned any conference…
Answer “Has the Institute been sanctioned any conference by AICTE in the last 2 financial years?”
Click the selection-menu icon in the Faculty ID…
Click the selection-menu icon in the Faculty ID field to add the conference coordinator's details. Pick their faculty ID from the list and click OK.
Complete every field in the Coordinator Details section
Complete every field in the Coordinator Details section.
Click the selection-menu icon in the Co-coordinator Faculty…
Click the selection-menu icon in the Co-coordinator Faculty ID field to add the co-coordinator's details. Pick their faculty ID from the list and click OK.
Complete every field in the Co-coordinator Details section
Complete every field in the Co-coordinator Details section.
AICTE recognises certain well-established conferences organised/sponsored by leading…
AICTE recognises certain well-established conferences organised/sponsored by leading professional bodies/institutions at set intervals — select the relevant field if applicable.
Confirm the declaration
Confirm the declaration. Section B: AQIS Application Details
Click AQIS Application Details
Click AQIS Application Details.
Fill in every field under AQIS Application Details
Fill in every field under AQIS Application Details.
Once complete, click Save
Once complete, click Save. Section C: Academic Credentials of Coordinator/PI/Applicant
Click Academic Credentials of Coordinator/PI/Applicant
Click Academic Credentials of Coordinator/PI/Applicant.
Click the new-record button to add a record…
Click the new-record button to add a record and choose the parameter/criteria.
Mark “YES/NO” for the parameter, enter the count/number,…
Mark “YES/NO” for the parameter, enter the count/number, fill in the area of specialisation, and click save.
Note: Repeat Steps 2 and 3 for each of these parameters/criteria:
Any state/national/international award received
Membership of professional/learned bodies/societies
Number of national/international conferences organised
Number of patents registered
Number of Ph.D. students guided
Papers published in international journals in the last 3 years
Papers published in national journals in the last 3 years
Relevant experience running/coordinating similar programmes for AICTE and other funding agencies in the past three years
Years of research experience
Years of teaching/industry experience
Whether the Coordinator holds a Ph.D.
Once every field is filled in, click Save
Once every field is filled in, click Save. Section D: Credentials of Co-coordinator
Click Credentials of Co-coordinator
Click Credentials of Co-coordinator.
Click the new-record button to add a record…
Click the new-record button to add a record and choose the parameter/criteria.
Mark “YES/NO” for the parameter, enter the count/number,…
Mark “YES/NO” for the parameter, enter the count/number, fill in the area of specialisation/details, and click save.
Note: Repeat Steps 2 and 3 for each of these parameters/criteria:
Number of national/international conferences organised
Number of Ph.D. students guided
Membership of professional/learned bodies/societies
Papers published in international journals in the last 3 years
Papers published in national journals in the last 3 years
Whether the Co-coordinator holds a Ph.D.
Years of teaching/industry experience
Relevant experience running/coordinating similar programmes for AICTE and other funding agencies in the past three years
Years of research experience
Once every field is filled in, click Save
Once every field is filled in, click Save. Section E: Credentials of Institution/Department
Click Credentials of Institution/Department
Click Credentials of Institution/Department.
Click the new-record button to add a record…
Click the new-record button to add a record and choose the parameter/criteria.
Mark “YES/NO” for the parameter, enter the count/number,…
Mark “YES/NO” for the parameter, enter the count/number, fill in the details, and click save.
Note: Repeat Steps 2 and 3 for each of these parameters/criteria:
Whether the institute is collaborating with industry to organise the conference
Whether the institute is collaborating with a technical society to organise the conference
Number of conferences the institute has already held in the last 3 years
Number of accredited courses at the institute
Whether the institute is collaborating with a reputed institute or laboratory to organise the conference
Number of years the institute has existed
Whether the course under which the conference is held is a PG-level course
Whether the course under which the proposal is submitted is NBA-accredited
Once every field is filled in, click Save
Once every field is filled in, click Save. Section F: Justification of Proposal
Click Justification of Proposal
Click Justification of Proposal.
Click the new-record button to add a record…
Click the new-record button to add a record and choose the parameter/criteria.
Choose the parameter/criteria, fill in the details, and…
Choose the parameter/criteria, fill in the details, and click save.
Note: Repeat Steps 2 and 3 for each of these parameters/criteria:
Benefits to faculty
Benefits to students
Expected outcome and impact on academics
Expected outcome and impact on research
Names of guest speakers with designation and organisation
Number of participants expected
Objectives and context
Relevance
Once every field is filled in, click Save
Once every field is filled in, click Save. Section G: Foreign Participants/Invited Speakers to the Conference
Click Foreign Participants/Invited Speakers to the Conference
Click Foreign Participants/Invited Speakers to the Conference.
Click the new-record button to add a record
Click the new-record button to add a record.
Fill in all fields and click Save
Fill in all fields and click Save. Section H: Financial Commitment from Other Organizations/Agencies
Click Financial Commitment from Other Organizations/Agencies
Click Financial Commitment from Other Organizations/Agencies.
Click the new-record button to add a record
Click the new-record button to add a record.
Fill in all fields and click Save
Fill in all fields and click Save. Section I: Budget Estimates GOC
Click Budget Estimates GOC
Click Budget Estimates GOC.
Click the new-record button to add a record
Click the new-record button to add a record.
Select the 'Head of Expenditure,' and fill in…
Select the 'Head of Expenditure,' and fill in the 'Anticipated Expenditure' and its 'Justification.' Note: Repeat Steps 2 and 3 for each 'Head of Expenditure' under: 1) Online conferences 2) Onsite conferences
Once every field is filled in, click Save
Once every field is filled in, click Save. Heads of expenditure include: certificate/brochure and other document design; conference website design and updates; honorarium to experts/resource persons; publication of proceedings; miscellaneous costs; pre-conference printing (announcements, abstracts, etc.); banners/folders, pens, and other stationery for registration, plus certificate and brochure printing; hospitality for participants/resource persons (tea, snacks, lunch); boarding and lodging for out-station participants/experts/resource persons; TA/DA and honorarium for experts/resource persons; miscellaneous expenditure covering photography, LCD projector, screen, bouquets, mementos, short visits, etc.; publication of proceedings (online/print/CD); and any other necessary expenditure. Section J: AQIS Application Attachment
Click AQIS Application Attachment
Click AQIS Application Attachment.
Click the new-record button to add a record
Click the new-record button to add a record.
Click the attachment icon under 'Attachment Name' to…
Click the attachment icon under 'Attachment Name' to attach the GOC Declaration Certificate.
After attaching the Declaration Certificate, click the save…
After attaching the Declaration Certificate, click the save button. Note: Attach a verified, scanned copy of the Declaration Certificate in PDF format (max 10 MB). Section K: Keywords Related to the Conference
Click Keywords Related to the Conference
Click Keywords Related to the Conference.
Click the new-record button to add a record
Click the new-record button to add a record.
Fill in all fields and click Save
Fill in all fields and click Save. Note: At least 5 keywords tied to the conference theme are required before you can submit. Validate and Submit the Application
Click Coordinator/PI/Applicant Details
Click Coordinator/PI/Applicant Details.
Click the Validate Application button
Click the Validate Application button.
After validation, a message confirms
After validation, a message confirms: “Validation for Scheme: 'GOC- Grant for Organizing Conference' is completed Successfully.” Click OK.
Click Submit
Click Submit. Processing Methodology (a) The institution submits its application online. (b) Applications received every two months are processed together as one batch. (c) The Council screens and scrutinises the applications. (d) An expert committee evaluates them. (e) The Council makes the final call, weighing expert recommendations against available scheme funds. (f) Once the Council approves, the Offer Letter for the conference goes to the institution. (g) Institutions can use this Offer Letter to raise funds from other sponsors. For more information, contact: Scheme-related queries: Email: gocidc@aicte-india.org, Phone: (011) 29581334 Technical queries: Email: it2idc@aicte-india.org, Phone: (011) 29581340